College policies, procedures, practices and guidelines
51ΑΤΖζ has a number of policies, procedures, and practices to govern its operation. These documents are meant to provide guidance and advice to members of the college community, in a number of academic and operational areas. Within the college, each functional area develops, maintains, and revises these documents to reflect current needs and realities.
Policies, procedures, and practices are meant to guide members of the college community in their day-to-day dealings. Students, staff, faculty and others can refer to these documents for guidance in a number of matters.
Each document indicates which area of the college has responsibility for practical oversight pertaining to that document. Individual areas have responsibility for keeping documents current. If you require further information or clarification, please contact the department concerned.
As accurate as the web version of these documents may be, should any dispute arise as to the currency of a policy, procedure, or practice, the written copy of the document that is maintained by the department or area concerned shall be deemed to be in force.
Academic
Academic policies, procedures and guidelines
Academic policies, procedures and guidelines - Program and Curriculum
|
Document Name |
Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
βEvaluation of Student Learning Policy |
β09/01/2014 |
β09/01/2025 |
βEvaluation of Student Learning Procedure |
β09/01/2014 |
β09/01/2025 |
|
β |
β |
β |
βCourse Delivery Procedure |
ββΆΔ01/13/2020 |
β12/17/2024 |
|
βFaculty Support and Development Policy |
β0β1/13/2020 |
β | β | β | β |
|
βProgram Advisory Committees Policy |
12/17/2014 |
11/20/2024 |
βProgram Advisory Committee Procedure |
β12/17/2014 |
β11/20/2024 |
|
βProgram Development Policy |
β11/06/2024 |
β |
βProgram Development Procedure |
β11/1/2008 |
β11/06/2024 |
| Program Review Policy |
11/06/2024 |
|
Program Review Procedure |
11/01/2008 |
11/06/2024 |
|
β |
β | β |
βCourse Development Procedure |
ββΆΔ03/10/2015 |
β11/20/2024 |
|
β |
β |
β |
βCourse Revision Procedure |
ββΆΔ03/10/2015 |
β11/20/2024 |
|
β |
β | β |
βNew and Revised Provincial Program Standards Procedure |
β11/01/2008 |
β11/06/2024 |
|
β |
β | β |
βProgram Delivery Procedure |
β08/26/2009 |
β01/13/2020 |
|
β |
β | β |
βProgram Quality Appendix A: College Credentials Documents Chart |
β11/06/2024 |
β |
|
β |
β | β | βProgram Quality Appendix B: General Education Course Requirements |
β11/06/2024 |
β |
|
β |
β | β |
βProgram Quality Appendix C: Conestoga's New Program Development Process Map |
β11/06/2024 |
β |
|
β |
β | β |
βProgram Suspension and Cancellation Procedure |
03/18/2015 |
β10/09/2024 |
| Student Feedback Policy |
08/26/2009 |
05/07/2025 |
Course Feedback Procedure | 03/04/2019 | 11/05/2025 |
Accessibility
Accessibility policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| Accessibility Policy | 01/01/2013 | 03/25/2026 | |||
| Student Accommodation Policy | 01/13/2020 | Student Accommodation Procedure | 01/13/2020 | ||
|
Student Service Animal Policy |
01/13/2020 |
Student Service Animal Procedure |
01/13/2020 |
External Relations
External Relations policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| Naming Policy | 8/26/2009 | 8/17/2018 | Naming Procedure | 02/26/2009 | 11/5/2014 |
| 12/10/2014 | 12/10/2014 |
Facilities & Capital Development
Facilities & Capital Development policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
|
Posting Management Procedure |
07/17/2013 |
03/12/2025 |
Finance
Finance policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
|
βEndowment Management Policy and Procedures |
β12/09/2024 |
β | β | β | β |
|
βGift Acceptance Policy and Procedures |
β12/09/2024 |
β | β | β | β |
|
Honorarium Policy |
09/11/2019 |
Honorarium Procedure |
09/11/2019 | ||
|
βInvestment of Operating and Endowment Funds Policy and Procedures |
β06/24/2013 |
β12/09/2024 |
β | β | β |
|
Signing Authority Policy |
09/11/2019 |
|
|||
|
Travel Meals and Hospitality Expenses Policy |
04/1/2020 |
11/11/2020 |
Human Resources
Human Resources policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
|
07/17/2007 | 04/14/2014 | |||
|
β |
β11/25/2020 |
β01/29/2025 |
β |
ββΆΔ11/25/2020 |
β |
|
β |
|
β |
β |
β |
β |
|
β |
β |
β |
β |
ββΆΔ11/25/2020 |
β |
|
β |
β | β |
β |
β | β |
| 09/01/2010 |
12/04/2024 |
|
09/01/2010 |
12/04/2024 |
|
|
|
05/01/2009 | 08/29/2014 | |||
|
|
07/01/2023 |
|
|||
|
|
06/09/2017 |
03/04/2019 |
|
06/19/2017 |
03/04/2019 |
|
|
05/02/2011 | 05/02/2011 | |||
|
|
August 2014 |
|
Information Technology
Information Technology policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
| Acceptable Password and Passphrase Procedure | 11/20/2024 | ||||
| Acceptable Use of Technology Procedure | 09/28/2011 | 11/20/2014 |
|
|
|
| Technology Governance Policy | 11/20/2024 | β | β | β |
β |
|
Technology Lifecycle Management Policy |
08/18/2023 |
|
Technology Asset Management Procedure βWireless and Mobile Device Technology Management Procedure |
08/18/2023 11/12/2025 |
Office of the President
Office of the President policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
| Conestoga Coat of Arms Policy |
04/01/2012 |
11/06/2024 |
|
|
|
|
βInclement Weather Days Guidelines |
β05/25/2022 |
β01/19/2025 |
|
β | β |
|
Sexual and Gender-based Violence Policy |
10/26/2022 |
|
Appendix: Sexual and Gender-based Violence Resources |
10/26/2022 |
|
|
Policy Statement on Upholding Free Speech |
01/01/2019 | 12/17/2018 |
|
Privacy, Risk, and Information Governance
Privacy, Risk, and Information Governance policies, procedures and guidelines
Procurement and Contract Services
Procurement staff maintain membership in both Supply Chain Canada and Ontario Public Buyers Association and subscribe to the principles and ethics of these associations.
Procurement policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| Asset Disposal Procedure | 06/22/2016 |
|
|||
|
Competitive Procurement Procedure |
04/14/2010 | 02/11/2016 | |||
| Purchase Order Terms and Conditions |
07/11/2023 |
|
|||
| Purchasing Policy |
04/14/2010 |
07/23/2026 | |||
|
Procurement Procedure Relative to Value Schedule |
11/18/2020 |
07/23/2026 |
|||
|
β |
β05/27/2024 |
β | β | β | β |
|
|
12/1/2015 |
02/05/2026 |
Research
Conestoga's Office of Research Services (ORS) develops and maintains the documents related to the conduct of research. All research policies are reviewed and approved by the Research Board, Policies & Procedures Committee and the Academic Coordinating Committee.
Research policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
|---|---|---|---|---|---|
|
(pdf) |
12/15/2022 |
|
|
|
|
|
(pdf) |
03/27/2006 | 09/04/2014 |
|
β |
|
|
β (pdf) |
β09/25/2014 |
β | β | β |
β |
|
β (pdf) |
β02/04/2025 |
β |
(pdf) |
β02/04/2025 |
β |
|
β (pdf) |
0β4/10/2013 |
β02/25/2025 |
β |
β |
β |
|
β (pdf) |
0β3/24/2006 |
β09/08/2025 |
(pdf) | β09/08/2025 |
β |
|
(pdf) |
β0β4/23/2025 |
β | β | β | β |
|
β (pdf) |
β11/11/2003 |
β09/11/2024 |
β (pdf) |
09/11/2024 |
β |
|
β (pdf) |
0β4/23/2025 |
β |
β | β |
β |
|
β (pdf) |
β03/27/2006 |
β09/04/2014 |
β | β |
β |
|
β (pdf) |
β05/09/2018 |
β |
β (pdf) |
β05/09/2018 |
β |
Safety and Security
Safety and Security policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
|
βOccupational Health and Safety Policy |
β02/04/2010 |
β01/14/2026 |
β | β | β |
|
Smoking Restriction Policy |
06/05/2015 |
09/14/2022 |
|
||
|
Substance Use Guidelines |
10/17/2018 |
|
|||
|
Workplace Violence Prevention Policy |
11/05/2014 |
01/14/2026 |
Student Affairs
Student Affairs policies, procedures and guidelines
| Document name | Effective date | Revised / Reviewed | Related documents | Effective date | Revised / Reviewed |
|---|---|---|---|---|---|
| Co-Curricular Recognition Policy | 09/01/2014 | 06/17/2026 | Co-Curricular Recognition Procedure |
09/01/2014 |
06/17/2026 |
| Facilitated Admissions and Awards for Indigenous (First Nations, MΓ©tis and Inuit) Procedure | 03/25/2026 | ||||
| Protection of Personal Health Information Policy |
β03/17/2021 |
β | ββΆΔβΆΔ03/17/2021 | β | |
|
βStudent Housing Policy |
β01/29/2025 |
|
β | β | β |
|
βStudent Mental Health Policy |
β01/29/2025 |
β | β | β | β |
|
βStudent Rights and Responsibilities Policy |
β10/1/2018 |
β10/19/2022 |
βStudent Rights and Responsibilities Procedure Student Expectations for Online Engagement |
β10/01/2018 9/25/2020 |
10/19/2022 β 09/29/2022 |